secretary

Job ID

6c4d594

Location

Darlington, North East England, England

Published

2 days ago

Company

Diocese of Hexham and Newcastle

Job Description

Parish Secretary

St Anne's RC Church, Darlington

The Diocese of Hexham and Newcastle is recruiting a Parish Secretary for the church of St Anne's, Darlington to support the Parish and Clergy with general administration.

Duties and Responsibilities

Record, respond to and take enquiries by telephone, e-mail or written correspondence
Deal with callers to the parish office
Prepare and print the weekly bulletin
Keep the Church notice board up to date
Respond to enquiries for certificates of baptism etc
Record details and prepare any Diocesan paperwork pertaining to baptisms, marriages and funerals
Support the Parish Finance Committee to maintain effective systems
Pay invoices and other expenditure and file all related documents
Maintain book-keeping records on a weekly basis
Update the Online Parish Accounting System (OPAS)
Bank weekly collection and other monies received
Support the Gift Aid organiser as required
Record minutes of Parish Council and finance meetings as required
Manage bookings for the church hall, arrange key collection and payments
Support with the organising of any work/repairs for the church, hall or presbytery
Support the Parish Health and Safety Representative in ensuring completion of checks and the annual return
Update and print volunteer lists for church duties
Order and distribute stationery, cleaning materials and resources as required, including
Mass sheets, candles and offertory envelopes
Undertake other reasonable duties by request of the line manager

Post-holder must be conscientious and loyal to the aims and objectives of the Diocese, having regard at all times to its Catholic character.

Personal Specification

You must have:

Experience in general office management and administrative procedures
Excellent and up-to-date IT skills
A good level of general education, including GCSE A*-C/L5+ in English and Maths or equivalent
A good grasp of English grammar, accuracy and a high level of attention to detail
Excellent customer service skills with experience of dealing with sensitive situations
A good sense of responsibility and be self-motivated, with the ability to work independently with minimum supervision
A professional approach with excellent interpersonal skills with the ability to develop good working relationships
Good organisational and excellent planning skills
Experience of co-ordinating diaries and people in a work environment
The ability to work with complete confidentiality and integrity, adhering to all internal procedures
A sense of humour

It will be good, but not essential, if you also have:

A willingness and availability to work flexible hours when required

APPLICATION PROCESS
To apply, please ensure you submit both a CV and a covering letter.

Your CV should set out the names of two people we may approach for professional references.
Your covering letter should detail why you want to work with us and what you’d bring to the role, with examples of how your skills and experience would enable you to fulfil your duties and responsibilities

Deadline for applications: 13 August 2023

PAY AND CONDITIONS

Salary: £4,867.20 per annum and a workplace pension scheme where we match up to a maximum of 7.5% of your salary
Hours: Part-time, 8 hours per week, working pattern to be agreed with successful candidate
Contract: Fixed term of 6 months initially

Location
St Anne's Presbytery, 43 Welbeck Avenue, Darlington, DL1 2DR

Benefits

Holidays: 28 days holiday per year plus statutory holidays (57 hours pro rata per annum, including statutory holidays)
Free on-site car parking
Health and wellbeing support
Cycle to Work Scheme

OTHER INFORMATION
This appointment will be subject to:

Two satisfactory professional references
Evidence of right to work in the UK
Completion of mandatory safeguarding training

Safeguarding
The Diocese of Hexham and Newcastle is committed to safeguarding all children and vulnerable groups at risk within its community. All employees are expected to contribute to the creation of a safe environment, challenge inappropriate behaviours and report concerns in line with procedures. In fulfilling the duties of this role, the post holder may come into contact with children or vulnerable adults. Therefore, they must adhere to diocesan safeguarding policies and procedures.

Data Protection
We won’t hold information you give us longer than necessary. Our Candidate Privacy Notice is available on our website www.diocesehn.org.uk

Registered Charity Number 1143450
Company Limited by Guarantee Company Number 7732977

Job Type: Part-time
Part-time hours: 8 per week

Salary: £4,867.20 per year

Benefits: