Ref Number
B02-05624
Professional Expertise
Administration and Business Support
Department
School of Life & Medical Sciences (B02)
Location
London
Working Pattern
Full time
Salary
£40,524 - £48,763
Contract Type
Permanent
Working Type
Hybrid (20% - 80% on site)
Available For Secondment
No
Closing Date
19-Sep-2023
The UCL Institute for Global Health (IGH) is at the heart of UCL’s Grand Challenge of Global Health. The Institute’s vision is for a world where international policy on global health is informed by world class research. IGH aims to support the development of robust solutions to aspects of the world’s major global health challenges through scholarly outputs, education, public engagement, translational research and ultimately by influencing public policy and professional practice.
We have an exciting opportunity for an Executive Assistant to the Director to join our team and provide high-level support to the Director as well as assist with other activities relating to the running of the Institute as a whole.
The Executive Assistant is a key member of the IGH Admin team. The postholder will provide support to the IGH Director including managing all correspondence, extensive diary management, arranging appointments, meetings, visits, preparation for meetings including coordinating speakers, agenda and papers, taking minutes, preparing reports, interviews and other events and taking forward specific projects.
The postholder will also provide the first point of contact for staff, students, visitors and external agencies, organize and service various meetings, organize events and provide general admin support. This is a permanent, full-time post.
Salary range: £40,524 - £48,763 per annum (including London Allowance), depending on experience.
A job description and person specification can be accessed at the bottom of this page.
If you have any queries about the role, please contact Dimitra Stamogiannou (d.stamogiannou@ucl.ac.uk).
If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact the IGH HR Team on IGH.HR@ucl.ac.uk.
The postholder should be educated to A-level standard or have equivalent relevant experience. Experience working in a senior EA role for a large or complex organisation, experience of servicing high-level committees (with diverse membership) and minute taking, excellent written and verbal communication skills, including the drafting of emails and letters, and excellent organisational skills also essential requirement for this post.
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.
These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.