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Job Purpose:

• Provide administrative support to the Fund management team including extensive travel and diary support.

Key Accountabilities:

• Manage one or more diaries and schedule, plan and coordinate meetings, training and other events as required, including preparation of meeting materials, coordination of logistics, preparation of attendee information and preparation of agenda.

• Manage regular and ad-hoc committee meetings. Collect and prepare reports as required for use in committee meetings. Take minutes as required. Provide support for power point presentations as and when required.

• Prepare expense claim forms in a timely manner. Prepare purchase orders and arrange receipting once the invoice is due for payment.

• Manage travel arrangements within AXA Travel Policy (including Taxis).

• Arrange for all necessary IT equipment and resolve problems for new staff members. Maintain SharePoint site.

• Provide ad-hoc support for senior managers and teams

  
  

Education/Qualifications:

• Bachelor’s degree or equivalent experience

Experience:

• Experience of working with high volume of work and against tight deadlines

• A previous experience in a similar role would be greatly beneficial

Knowledge and Skills:

• Demonstrated ability to work both autonomously and collaboratively and adapt to changing priorities in a fast-paced environment.

• Superior organisational skills – ability to multi-task effectively

• Proven ability to effectively coordinate calendars, schedules, and meetings

• Ability to maintain accurate and timely minutes & correspondence

• Excellent computer skills with various software packages including Outlook, Word, Excel, PowerPoint

• Excellent communication skills (fluency in English)

Competencies:

• Ability to always maintain a high degree of confidentiality and professionalism

• Ability to work autonomously and adapt quickly to changing circumstances

• Capacity to deal with time pressure

• Excellent interpersonal skills, good listening skills, capacity to deal with senior management, ability to interact easily inside and outside the firm

• Team spirit

• Positive and enthusiastic mind set, with a “can do” attitude

• Determined to facilitate situations to achieve results

  
  

Would you like to wake up every day driven and inspired by our noble mission and to work together as one global team to empower people to live a better life? Here at AXA we strive to lead the transformation of our industry. We are looking for talented individuals who come from varied backgrounds, think differently and want to be part of this exciting transformation by challenging the status quo so we can push AXA - a leading global brand and one of the most innovative companies in our industry - onto even greater things. In a fast-evolving world and with a presence in 64 countries, our 166,000 employees and exclusive distributors anticipate change to offer services and solutions tailored to the current and future needs of our 103 million customers.

AXA Investment Managers (AXA IM) is a responsible asset manager, actively investing for the long-term to help its clients, its people and the world to prosper. Our high conviction approach enables us to uncover what we believe to be the best global investment opportunities across alternative and traditional asset classes, managing approximately €824 billion in assets as at the end of December 2022. AXA IM is a leading investor in green, social and sustainable markets, managing €489 billion of ESG-integrated, sustainable or impact assets as at the end of December 2022. We are committed to reaching net zero greenhouse gas emissions by 2050 across all our assets, and integrating ESG principles into our business, from stock selection to our corporate actions and culture. Our goal is to provide clients with a true value responsible investment solution, while driving meaningful change for society and the environment. At end of December 2022, AXA IM employs over 2,600 employees around the world, operates out of 24 offices across 18 countries and is part of the AXA Group, a worldwide leader in insurance and asset management.

We are proud to foster a high-performance culture, which means that we seek to recruit and retain people who are not only technically-skilled but also globally-minded, innovative and able to leverage their unique perspectives and life experiences to support our success as a company. Employing the best professionals from the widest possible talent pool is at the heart of our strategy of delivering excellent quality of service to our diverse clientele.