Job Description
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Part time (18.25 hours per week) permanent position.
An exciting part-time opportunity has arisen for an HR Administrative Assistant to join the Library. Reporting to the HR Business Partner, the HR Administrative Assistant will be responsible for providing a comprehensive day to day administrative and clerical support for HR issues, supporting the Departmental Administrator / PA to Librarian to facilitate an effective HR service to members of staff within the HR and Library Department.
The successful post holder is ideally required to work Monday-to Friday (in total 18.25 hours per week) but this can be discussed in the interview.
The role requires the post holder to also be closely involved with other HR processes and projects such as staff surveys, Payroll related tasks and activities, as well as undertaking a basic HR advisory role around procedures and processes.
To be considered for this position, candidates must demonstrate previous experience of working within an office/administrative role, preferably in HR, and be a confident communicator and team player.
To find out more or arrange an informal conversation about the role, please contact: andy.harvey@warwick.ac.uk
Job Description
JOB PURPOSE
To support the Library by providing effective and efficient clerical assistance in the administration of its HR operations.
DUTIES & RESPONSIBILITIES
1) Provide efficient and effective clerical support to the HRBP and Departmental Administrator / PA to Librarian. Including but not exclusive
o Completing a variety of HR and Payroll-related workflow in line with University procedures, including data-entry and submission of additional hours to payroll, leavers' forms, etc.
o Taking minutes of meetings
o Monitoring probation reviews and fixed-term contracts. Ensuring the necessary end of fixed term contract consultation meetings take place and that the appropriate paperwork is completed.
o Providing clerical support to the Departmental Administrator / PA to Librarian
o Reviewing annual leave and providing feedback accordingly.
2) Recruitment & onboarding:
o Liaising with HR Administration on all recruitment issues, including obtaining post numbers, placing of advertisements, raising purchase orders as required, and ensuring advert are accurate prior to placement.
o Provide support and coordination with regards to short-listing responses, interview invites, reference requests and outcome letters.
o Preparation and support of induction and any training materials required.
o Assisting with departmental induction programmes for new staff, acting as a point of contact to offer help and support to new staff as necessary.
o Ensuring that details of new appointments are communicated to the relevant people in the department, e.g. for inclusion in departmental distribution lists, for staff cards etc.
o Overseeing recruitment and employment processes in the absence of Departmental Administrator / PA to Librarian.
3) Other:
o Supporting other HR processes and projects, as required, such as staff engagement surveys, PDRs etc.
o A point of contact for general advice and support.
o Provide general administrative support to other Library operations as required.
For further information about the University of Warwick, please read our University Further Particulars.
For further information about the department, please visit the departmental website.
Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.
We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.
The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (warwick.ac.uk)
The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.
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