Available Job Today Personal Assistant to Director
Up to £30,000 + benefits
Up to 12 months fixed term contract (mat cover)
35 hours per week (happy to talk flexible working)
Wimbledon (hybrid working)
We’re the CIPD — the professional body for HR and people development. We are the voice of a worldwide community of nearly 160,000 members committed to championing better work and working lives. We’ve been setting the benchmark for excellence in people and organisation development for more than 100 years, helping members build their professional expertise and organisations build their HR and leadership capability.
There has never been a more interesting or important time to join us. We offer an inclusive and stimulating culture and a wide range of professional development opportunities, as well as excellent benefits such as 28 days’ holiday with an option to buy and sell days, £125 personal development allowance, access to an award winning pension scheme and a commitment to wellbeing including a cashback health scheme.
The Role
As a PA, you will provide diary management and administrative support to the Director of our Membership department. This also includes project and broader support for the directorate as required. This is an important front-line support role and therefore you will need to be able to communicate effectively with many senior internal and external stakeholders and demonstrate a professional and collaborative manner.
This role requires an ability to work on your own initiative, operate proactively and to have the ability to take autonomous decisions. You will need to work to tight deadlines when needed and be able to say organised under pressure. A high degree of integrity is required as much of the work is confidential.
What You’ll Be Doing
- Providing a full secretarial and administrative service to the Membership Director.
- Planning and arranging a busy schedule of internal and external meetings and events to agreed timescales.
- Prior to the meetings, preparing and distributing agendas and supporting documentation, book venues, set up conference calls and dial-in arrangements, arranging refreshments and providing additional administrative support as required.
- Arranging and coordinating regular UK and international travel and accommodation.
- Processing invoices, ensuring accurate coding and authorisations.
- Provide cover PA support for other Directors as needed (e.g. sickness or holidays).
- Supporting the teams in the coordination and distribution of appropriate meeting papers and actions (i.e. quarterly CIPD Board and Audit Committee).
What You’ll Need To Be Successful
- Previous PA and administrative experience including diary/calendar management.
- Experience planning, coordinating and booking domestic and international travel.
- Strong organisational skills and ability to plan effectively.
- Professional and polite telephone manner.
- Knowledge and experience of the full MS Office suite including how to prepare PowerPoint presentations and excel spreadsheets.
- Good business awareness is required to understand the context of meetings, actions, minutes and reports.
- Ability to work in a deadline driven environment.
Please note, this advert is due to close on Friday 31 March 2023.
If this role describes you and your career aspirations, then click APPLY.
CIPD: valuing everyone as an individual! The CIPD define diversity as valuing everyone as an individual – we value all our employees, customers and clients as people. Harnessing these differences creates a productive environment in which everybody feels valued, where their talents are fully utilised and organisational and personal goals are met.
We are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief.
Please note, we reserve the right to close or extend this position depending on application numbers. Therefore, we would urge you to submit an application as soon as possible