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office manager

Job Description

We are looking for new full time team member to join the business! We are a family company founded in 1957, with 65 years of expertise in caring for horses and poultry. We specialise in the production of British premium animal bedding, with our new state of the art manufacturing facilities and a boundless passion for animals! There’s never been a more exciting time to join.

Reporting to the Managing Director, the office manager will be responsible for the smooth running of the office, along with providing support to both office-based staff and site-based operatives.

Key responsibility’s but not limited to:

· Complete and maintain daily office task including, vehicle maintenance, spreadsheets, production and delivery logistics.

· Provide exceptional customer service by promptly responding to client inquiries and maintaining strong professional relationships.

· Dealing with incoming emails and post, often corresponding on behalf of MD.

· Carrying out research on specific office projects, organising/implementing once approved.

· Liaising with clients, suppliers and internal staff.

· Managing expenses.

· Accurately process payroll for multiple clients, ensuring compliance with relevant legislation and meeting strict deadlines.

· Maintain payroll records, including employee details, benefits, deductions, and tax information.

· Perform bookkeeping tasks, including accounts payable and receivable, bank reconciliations, and general ledger maintenance.

· Assist with the preparation of financial reports, such as profit and loss statements, balance sheets, and cash flow statements.

· Stay updated with changes in payroll regulations, tax laws, and accounting standards to ensure compliance.

· Support in the preparation of tax returns and other statutory filings.

· Perform other duties as requested by MD

Human Resources

· Dealing with holiday requests from all staff.

· Dealing with/marking down sickness/maternity/sick leave.

· Writing staff offer letters and review letters.

· Keeping staff info up to date in line with GDPR

· Setting up new employees with training and relevant info.

Qualifications and Skills:

· Proven experience in payroll processing and bookkeeping

· Strong knowledge of payroll regulations, tax laws, and accounting principles.

· Proficiency in using payroll software and accounting software (e.g. Sage).

· Attention to detail and a commitment to maintaining accuracy in data entry and calculations.

· Excellent organisational and time management skills, with the ability to handle multiple tasks and meet deadlines.

· Flexible attitude suitable for working in a small office environment

· Strong interpersonal and communication abilities, with a client-focused approach.

· A collaborative team player who thrives in a fast-paced environment.

· Discretion and the ability to handle confidential and sensitive information with professionalism.

Terms and Benefits

This is a full-time office-based position so you must be able to commute on a daily basis to Metfield on the Norfolk/ Suffolk border.

Rate of pay negotiable depending on experience.

· Use of the latest technology to complete your work.

· 21 days holiday.

· Training can be provided, and you are able to take courses to up-skill if desired.

· On site parking.

· Pension scheme.

Job Type: Full-time

Salary: £25,000.00-£35,000.00 per year

Benefits:

• Company pension
• On-site parking

Schedule:

• Monday to Friday

Experience:

• Payroll and book keeping: 2 years (required)

Work Location: In person

Reference ID: POJAN2023

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