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POSITION SUMMARY

The Project Coordinator is the internal liaison between functional departments (Sales, Engineering, Manufacturing, Finance, SHEQ, etc.) and the Project Management Office (PMO). They are responsible for gathering the relevant information required to produce comprehensive project documentation, including but not limited to: scope of works, project schedule, budgeting information, procurement requirements and assisting with the maintenance and reporting of these documents. They will work closely with the Project Engineer (PE) and the Project Manager (PM) to define a realistic and committed plan for the project, also helping to coordinate and support all functions to execute the plan.

JOB RESPONSIBILITIES

• Assist sales with the development of Project deliverables for enquiries and tenders.
• Review and comment on any commercial/project documentation.
• Attend project meetings and produce comprehensive minutes/notes and populate and track actions accordingly.
• Record project issues & risks and assist in developing mitigation plans.
• Works to eliminate blockers and acts as the point of contact and internally communicates project status.
• Assist in the coordination of project management activities, resources, equipment, and information.
• Partake in the improvement of internal processes and workflow to achieve standardisation, effectiveness, and efficiency.
• Assist in the establishment and monitoring of the project timeline and assist with any issues that arise to ensure that clients’ needs are met.
• Communicates internally to answer questions and to define project requirements, scope, and objectives.
• Gathers and compile information and runs reports as needed; creates and maintains project documentation, plans, and reports.
• Helps to prepare budgets and assist with procurement requirements (such as vendor selection & auditing).
• Attend site visits at customer/supplier sites.
• Additional duties as assigned.

QUALIFICATIONS / REQUIREMENTS

• Graduate in Projects/Engineering/STEM subject.
• Previous experience in a Project team desirable.
• High degree of proficiency in MS Office Suite, Outlook & Internet applications
• Knowledge of SAP, Monday.com, Microsoft Projects (MSP) beneficial.
• Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills.
• Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
• Strong verbal and written communication skills (including analysis, interpretation, & reasoning).
• Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as internal and external clients.
• Can do, positive attitude is a must to succeed in this role.
• Must display accountability and responsibility.
• Solid understanding and application of mathematical concepts.
• Ability to work with and influence peers and management.
• Self-motivated with critical attention to detail, deadlines, and reporting.
• Occasional travel either locally, nationally, and/or internationally may be required.