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Admin assistant
Location: Small Heath
Duration: 1 month cover
Working hours: 07:30-16:30 Friday.
Rate: £120 a day via umbrella

To be responsible for all administration tasks, ensuring all relevant Company procedures and Company Standards are met in accordance with the Integrated Business Manual.

Reception

• Greet visitors to office and provide refreshments when necessary.

• Ensure all visitors sign in and out of the Visitors Book.

• Answer all incoming calls and direct or take messages as necessary.

• Manage desk phone and update telephone lists.

• Manage meeting rooms

• Arrange lunches / drinks for meetings when necessary

• Maintain daily staff attendance records

Administration

• Collate and chase weekly staff timesheets.

• Run reports and distribute to teams on weekly / monthly basis.

• Provide Admin support to Office Manager and Core Team when necessary.

• Book meeting rooms.

• Manage and maintain stationery orders.

• Manage and maintain sign in registers.

• Copy correspondence.

• Collate and assist in logging staff annual leave.

• Keep notice boards up to date and tidy including safety alerts and notices.

• Print files as necessary.

• Open, date stamp all incoming mail.

• Prepare and post all outgoing mail at the end of each day.

• Keep office area tidy.

• Collate data regarding staff training/competencies as and when required

• Assist in the archiving process when required
  

Candidates must have previous administrative experience in the UK.