Part-time position; approximately 33 Hours per week, working term time only, paid over 12 months.
Actual salary: £14,548 - £16,308 per annum
The Faculty of Education are looking to recruit an Administrative Assistant to join the Registry Team, responsible for defined areas of student administration and support.
The Role:
To provide high quality and comprehensive administrative support to staff and students. This includes supporting Programme Administrators and others in the management of programmes, issuing advice and guidance to students, providing support to committees, finance support and general office administration.
Key Responsibilities are (but not limited to):
You will be responsible for the administration of programmes from programme development and approval onwards and will support students throughout the student lifecycle from induction through to teaching, assessment, and graduation.
- Take responsibility for issuing standard advice and guidance to students, working with, and using information from, Programme Directors, teaching staff and other teams where needed.
- Staff the student support desk on a regular basis, with support from others in the team
- Participate as required in activities run by the Faculty of Education department, including registration induction, open days, interviews, graduation, and accreditation events by professional, statutory, and regulatory bodies.
- Support the Student Advice and Wellbeing team to deliver pastoral support to students including issuing advice, supporting events, and referring students who need additional support.
- Work with other teams across the Faculty of Education Department and wider School to support student-focused or major LSTM events such as Graduation.
- Support the team by ensuring that the intranet site and Brightspace information pages are kept up to date with relevant information.
- Act as secretary to Team meetings and others for the department as required.
- Organise meetings, prepare agendas and papers and take minutes for relevant LSTM committees such as Boards of Studies, Boards of Examiners, Progress Boards, Extenuating Circumstances Committees, Quality Management Commitment as required.
The Candidate:
- A minimum of 5 GCSEs at Grade C or above (or equivalent) including English Language and Maths
- Evidence of accurately and independently interpreting and applying regulations and operating procedures in the workplace
- Experience of working in a customer facing environment
- Strong IT Skills, including word processing, spreadsheets, databases and use of e-mail and the internet.
- Excellent written communication skills with proven ability to use these to convey routine information in a polite and efficient manner with accurate spelling and good grammar.
- We welcome applications from all candidates, please see inclusion statement below.
For a full list of essential and desirable criteria please refer to the job description and person specification
Informal enquiries can be made to:Sarah.OKeeffe@lstmed.ac.uk<u> </u>
Additional benefits of joining LSTM:
- Generous occupational pension schemes
- Government backed “cycle to work” scheme.
- Affiliated, discounted staff membership to the University of Liverpool Sports Centre
- Plus, a host of additional family friendly policies
Closing Date: 8 August 2023
Application Process: To apply for the position please follow the Apply Now link above and upload your CV and ensure you also upload a covering letter.
Due to the volume of applications, we receive, we sometimes close our vacancies early. It is therefore advisable to apply as early as possible if you would like to be considered for a role.
Inclusion is central to our values at LSTM.
We seek to attract and recruit people who reflect the diversity across our communities, regardless of sexual orientation, gender identity, ethnicity, nationality, faith or belief, social background, age and disability. LSTM selects candidates based on skills, qualifications, and experience.
We welcome conversations about flexible working; and applications from those returning to employment after a break from their careers.
About LSTM
Founded in 1898 and the oldest of its kind in the world, the Liverpool School of Tropical Medicine (LSTM) is an internationally recognised centre of excellence for teaching and research in tropical diseases. Through the creation of effective links with governments, NGOs, private organisations, and global institutions and by responding to the health needs of communities, LSTM aims to promote improved health, particularly for people of the less developed/resource poorest countries in the tropics and sub-tropics.
Look at some of the great work we have achieved over the past year by viewing our annual report:
LSTM Annual Report 2021 - 2022
LSTM actively promotes Equal Opportunities and Safeguarding Policies