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The HR team is responsible for the provision of a full range of HR services to the Firm (c. 1,000 UK staff), including recruitment and resourcing, compensation and benefits, performance management, employee relations, staff wellbeing, advice on employment law issues, compliance with Law Society/statutory obligations, diversity and inclusion, and maintenance of e-personnel records. The job holder will report to the HR Business Partners in the HR Operations and Reward team.

Inclusiveness and Diversity

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Belfast offices, please visit our website: https://www.fieldfisher.com/en/locations/united-kingdom/contact-us/offices/accessing-fieldfisher-belfast-hub

Responsibilities

HR Administration

• Provide the HR Business Partner Team with administrative support for HR processes and procedures and help ensure the delivery of a quality service.
• First point of call for all general HR enquiries (annual leave, sickness, HRIS etc). Manage the central HR inbox, responding as appropriate or escalating queries to a relevant colleague
• Manage the day-to-day HR administration and processes, including new joiners, probations, secondments, fixed term contracts, promotions, transfers, exit interviews, leavers, flexible working requests etc.
• To update and maintain the HRIS, ensuring employee records are accurate (conducting regular data audits) and update and maintain the HR e-filing system
• Respond to all reference requests – pre-employment, mortgage, immigration etc
• Prepare and circulate reports on fixed term contracts, maternities, new joiners and leavers plus other ad-hoc reporting (sickness, annual leave, migrants etc)
• Ensure data held by HR team is in accordance with GDPR

HR Operations

• Organise and deliver bi-weekly induction sessions
• To support the Diversity and Inclusion manager by arranging and completing meeting minutes and supporting with the communication and promotion of events and initiatives
• Prepare correspondence, meeting and attendance notes and provide general assistance as required
• Assist with maternity, paternity and shared parental leave administration
• Content editing the HR webpages on the intranet, posting online updates on the e-noticeboard and liaising with the Marketing Team as appropriate

Payroll

• Ensure payroll instructions are provided to the payroll team in accordance with payroll deadlines
• Respond to general payroll queries regarding payments and processes

Projects

• Support the annual salary and promotion review process, assisting with all administration, including meeting invites, spreadsheets, moderation meetings and info packs for partners and managers
• Assist with other cyclical HR projects, including practicing certificate renewal, Inclusion and Diversity Projects, Mental Health/Wellbeing, Policy Review etc.
• Support with the preparation of annual audits (e.g. immigration, info security etc)

A bit about you

• Strong academics with excellent literacy and numeracy skills
• Excellent attention to detail with the ability to process large amount of employee data
• Good time and organisation management skills including the ability to prioritise workload with conflicting deadlines
• Strong written and verbal communication skills
• A strong level of computer literacy including the ability to use MS Office (specifically Word, Excel and Outlook) to produce letters and communication, maintain records, cross check data between different systems and/or spreadsheets and use Outlook effectively to communicate
• Ability to work closely with colleagues to deliver agreed objectives within timescales
• Experience of working in a HR administrative role would be helpful though not essential

What can we offer you?

Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.

Fieldfisher Belfast is based in the vibrant and modern offices located in the iconic Titanic Quarter. You will be joining a growing and exciting office environment, which has seen rapid expansion since its opening in August 2018.

Our open plan workspace encourages a sense of camaraderie, hybrid working and hot-desking. We have diverse teams made up of Lawyers, Legal Support and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. Offering great commuter links, being a 10-minute walk from the city centre, bookable on-site parking and easy access to railway and bus services.

We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!

Culture & personal development

We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That’s why we foster a culture that encourages you to be yourself.

We’ll give you bespoke support to develop your own career. Whether that’s through allowing you to “access all areas” across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we’ll make sure your talents are being nurtured.

How to apply

Enter your email address on the job advert and press the 'apply now' button to submit your CV and to start your application.

Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.