What We Need:
ABOUT THE ROLE
We are looking for a HR Administrator to join a small team in a fast-moving and global agency
working to multiple deadlines. A positive can-do attitude a willingness to learn and a sense of
humour is a must.
Reporting into the HR Business Partner based in London, this role is to support the HR team with
administrative and coordination tasks for the EMEA region. In all tasks, the role holder will ensure
that confidential and sensitive information is treated accordingly and in line with HR policy and
relevant legislation.
What you'll be doing:
RESPONSIBILITIES
Assist with all internal and external HR related administration, inquiries, or requests.- Provide support to the HR team and stakeholders with interview logistics and diary management
as and when needed.
- Maintain digital copies of employees' records
- Re-organisation and maintenance of HR drive
- Draft contracts of employment and send with new starter pack.
- Deliver employee inductions and follow up with related documentation in absence of HRBP
- Coordinate integration plans with line managers and other department inductions
- Assist with background checks and monitor progress
- Diarise probationary reviews with managers and ensure they are completed in a timely manner
(to raise with HRBP if there are any performance issues/concerns/delays).
- Input data into HR Information System and ensure it remains up to date with any changes
- Assist with leaver process, responding to resignations, scheduling exit interviews and
questionnaires
- Work with HRBP in quarterly data audits
- Maintain immigration paperwork and trackers.
- Run reports from Workday, CultureAmp and other internal systems to support data analysis
- Ensure the smooth on-boarding of new hires by liaising with IT to ensure equipment is set-up.
- Support HRBP with benefit administration
- Support HR team with processing of HR related invoices
- Assist with wellbeing programme, researching workshops, liaising with vendors and scheduling.
- Support the HRBP to accurately maintain organisation charts
- Support formal meetings as required, including scheduling, note taking and drafting
correspondence
- Schedule meetings, interviews, HR events and maintain agendas.
- Produce and submit reports on general HR activity.
- Assist with payroll data collation
- Support other assigned functions.
- Keep up to date with the latest HR trends and best practice
What you've been able to accomplish:
PREVIOUS PROVEN EXPERIENCE
Strong experience of working in an administrative/supporting position working with highly
sensitive and confidential information is essential, preferably within a HR department.
- Ability to work in a fast-paced agency with competing priorities.
- Working knowledge of HR policy and practice, and understanding of employment law
- Experience of MS Office applications including Teams, Word, and advanced Excel, beneficial
- Experience of working with Workday is beneficial
- Strong attention to detail, administration, time and project management skill
CULTURE
Fast paced (frequent tight deadlines, multitasking, etc.)
- Strong customer service orientation
- Spirited (look for inquisitive employees who will ask questions, challenge, and get stuck in)
- Non-hierarchical, open working environment (ability to work in a team, contribute to meetings)
- Hybrid working
About Us:
ABOUT WE
WE is one of the largest communications and integrated marketing agencies in the world, with 23
offices globally and more than 1,400 employees who love bringing communications to the next level.
We’re independent, we’re all about our people — both our clients and our employees — and we
believe in the power of communications to move audiences to positive action.
For more than 30 years, we have been helping translate complex innovations into powerful,
persuasive stories. Our sector expertise across key verticals — including technology, healthcare,
consumer, and brand purpose — translates into insights and strategies that are informed,
current and credible. We work with companies that are embracing the ever-evolving digital world
to reinvent themselves, to deliver new value to their customers or reach them in new ways and
ultimately improve people’s lives.
When you work at WE, you will find compelling work, global partnerships, worthwhile professional
development, outstanding benefits and the opportunity to make a difference. We value those who
share our belief in the power of change, discovery, and innovation. We invest in our future by
creating an open and welcoming workplace full of bright, skilled, and determined people.
WE London is committed to a hybrid working model, to enable us to nurture a culture of
collaboration, flexibility, and inclusivity. Whether you are working from our office in Southwark or
working from home we trust you to manage your week in the way that best suits you.
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