Detailed job description and main responsibilities
In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.
Adhere to Values and Behaviours to meet the Trust’s expectation.
To co-ordinate/forward plan the weekly Assessment Team Around the Child Meetings for new and existing patients working with the Child Development Team at the Children’s Centre, to include preparation of the Agenda. Preparation of assessment reports for all team members, liaison and other administration tasks associated with this team.
Developing and maintaining a comprehensive bring forward systems to identify reviews.
To establish and maintain admin systems/databases for the Clinical Audit.
Administration of appointments via Clinic.
To undertake all audio-transcription or copy typing using the word processing system to include the photocopying and distribution of typed medical reports/letters.
Chasing professionals involved with family/child for reports and copying/pasting reports from eg System 1, Notis.
To participate in audits and other processes to improve the delivery of care to the children. Produce clinical audit information annually/6 monthly or more frequently as requested by the Lead Consultant.
To maintain a diagnostic database of patient details for the Child Development Team and designated paediatricians.
To liaise effectively with other users including hospitals, clinicians, parents/carers and agencies associated with the children’s services.
To deal with the opening and distribution of mail, linking up notes and results as necessary.
Manage e-mail account and action urgently when necessary.
To receive and refer telephone enquiries sensitively and appropriately, taking messages as required. Relaying appropriate calls and messages proactively.
To organise meetings and venues for doctors as and when required.
To liaise with Paediatricians and other clinicians in all aspects of this post.
To liaise with schools/nursery to organise school review for first handover meeting which the doctor will chair (meetings are normally handed over to school when the child reaches 5 years).
To maintain the confidentiality of patients and other hospital information at all times.
To comply with the Health & Safety Policies, reporting all accidents and incidents to the appropriate manager.
To undertake relevant training and maintain current knowledge of hospital policies.
To book Interpreters using the hospital booking system and liaising with interpreter when families struggle with communication.
Completion of feedback forms with families for clinical audit purposes.